*Overall goal
Securing essential contracting companies and construction workers in the specified quantities and types at the appropriate time for research and at the appropriate price
mission
-Preparing plans and programs for the administration’s activities and following up on their implementation after their approval.
-Developing programs for the annual needs of items and works in coordination with the various administrative units at the university and presenting them to the Director General of Administrative and Financial Affairs for approval by the person with authority.
-Participate with the requesting administration in setting specifications and conditions for the materials and works to be secured or implemented, and it may seek the assistance of those with experience in this field.
-Carrying out all executive tasks related to purchasing the necessary materials, equipment, and appliances, renting floors, and maintenance contracts in accordance with the approved system and procedures
-Completing the tender documents after receiving them from the relevant authorities.
-Carrying out all executive tasks related to services and construction competitions in accordance with the approved system and procedures.
-Carrying out advertising procedures, invitations to competitions, arranging meetings with contractors and suppliers, and answering their inquiries before opening the envelopes.
-Communicate with suppliers, contractors and banks if necessary.
-Requirement to perform competition analysis.
-Completing contracting procedures after deciding who has the authority.
-Drawing up contracts in cooperation with the Legal Affairs Department, working on having them signed by the person with authority, and then notifying the relevant authorities.
-Issuing supply orders to suppliers and informing relevant parties.
-Carrying out direct purchasing activities when necessary.
-Maintaining the necessary files for suppliers, contractors and consultants.
-Familiarity with the price movement in the market and maintaining organized files of catalogs and price lists issued by producing companies, which enables sound judgments to be made regarding the fairness of the prices offered by suppliers, whether for local or foreign purchases.
-Maintaining files and records related to regular purchasing procedures, such as the contract register, the letter of guarantee control register, and others related to purchasing work, in coordination with the Financial Affairs Department.
-Follow up on the validity of the initial letters of guarantee and work to renew them when needed.
-Follow up on contracts and supply orders to ensure that the work is carried out according to the specified periods.
-Participation in the sale and appraisal committees at public auction to get rid of damaged and returned items.
-Participate in preparing policies and procedures for dealing with surplus, damaged, and returned materials by inventorying them and taking regular procedures to sell or dispose of them in coordination with the warehouse management and the inventory control unit.
