Academic guidance is one of the tasks that the College of Education undertakes. It is a complete system that supports students and helps them learn about the college’s academic and student systems, and the fields and study opportunities it provides to help students choose the specializations that suit their abilities and potential, and match their inclinations and desires, as well as helping them to proceed in their studies in the best possible way, and to overcome the obstacles they face, benefiting to the maximum degree from the services and capabilities provided by the college and the university.
The college has provided an academic advisor to provide academic support to the student from the time he joins the college until he receives the graduation certificate.
Meaning of academic advising
Academic guidance is a continuous and regular process that begins from the moment the student joins the college, where faculty members are distributed among male and female students to provide cognitive support and awareness of the regulations governing university studies at the college, provide advice and suggestions in organizing the academic courses during the eight academic levels, and provide solutions to the academic problems facing male and female students in their educational journey.
Academic Advising Objectives
- Providing academic support to students to ensure they are committed to completing the requirements of the study plan within the specified time period.
- Monitoring the performance of students during their studies, providing support to those who are struggling academically, improving their levels, and developing those who excel academically.
- Introducing students to the study plan and providing them with university awareness.
Academic advisor duties
- Providing students with contact information for the academic advisor (email – office phone – office number...).
- Providing students with study plans and other program requirements and ensuring that the study plan is fully understood ( cumulative GPA – semester GPA).
- Providing students with a student handbook that contains the university’s regulations and policies.
- Assist students in implementing their study plans including course selection, to mitigate potential consequences of academic decisions such as adding a course or withdrawing from a course.
- Help students track and evaluate academic progress using the Banner system.
- Consult with the department head to allow withdrawal or addition as needed.
- Providing students with the timetable (academic calendar) and familiarizing them with it.
- Manage sensitive situations and assist in resolving student complaints before escalation where possible.
- Address and respond to student issues such as violations of rules and regulations, and resolve them in a professional manner.
The week
| Timetable for the tasks of the Academic Guidance Committee at the College of Education
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Academic Advising Preparation Week (Pre-School Week)
| - Distributing students to academic advisors in the scientific departments.
- Printing study plans for the granting scientific departments.
- Preparing for the orientation meeting for new students.
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First week
| - Guidance meeting for faculty members at the College of Education.
- Receiving students and holding individual and group sessions between students and academic advisors.
- Academic guidance orientation meeting for new students at the College of Education.
- Preparing the guidance file for each student.
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| Second week | - Start the follow-up process for students through academic advisors.
- Writing a report on each visit to students, whether individual or group.
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| The third week | - An introductory meeting on academic guidance within the scientific departments.
- Educating students about the timetable to confirm registration, drop and add courses.
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| Week 4 and 5 | - Follow up on students by identifying the academic status of each student and preparing a report on the advisory status of each student, which is signed by the academic advisor.
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Week 6 and 7
| - Conducting workshops on preparing for exams and providing guidance and psychological support to students before the start of the mid-term exams.
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| 8th and 9th week | - Writing a report evaluating the academic guidance process within the academic departments and submitting it to the coordinator of the Academic Guidance Committee at the College of Education entitled “Academic Guidance (Achievements – Challenges – Difficulties)”.
- Identifying students who are struggling academically and who have scored less than 50% in the semester exam grades for theoretical and practical courses.
- Conduct peer mentoring sessions to improve academic performance.
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| Week 10 and 11 | - Start educating students and preparing for early registration by holding workshops within departments in cooperation with the Academic Affairs Committee (the academic schedules committee within departments).
- Suggesting the study plan for each student through the banner of the academic guidance icon.
- Submit a photo report on the students’ condition to the academic advisor based on the academic guidance icon and submit it to the academic guidance representative in each department of the college.
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| Week 12 | - Follow up on the early registration process.
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| 13th, 14th, 15th week | - Holding workshops on psychological preparation for tests and the difficulties faced by students during the semester.
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| Week 15 | - Receiving the final report from the academic advisors in the scientific departments.
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