Warehouse departments:
Furniture warehouse, return warehouse, stationery warehouse, spare parts warehouse, building materials, and valuable papers.
The scope of work of each department:
Receiving, preserving and delivering objects to the authorities.
Tasks of each department:
- Receiving all items arriving at the public warehouse.
- Taking the necessary measures to receive items in accordance with the rules and procedures of government warehouses.
- Preparing receipt notes.
- Follow up on transactions related to the entry of objects into the public warehouse.
- Registering the items and items mentioned in the item card.
- Preparing orders requesting the disbursement of materials for all university units.
- Disbursing items and items from the warehouse pursuant to a written authorization from the director of the department or his deputy.
- Save photos of disbursement orders with sequential dates.
- Numbering the items according to the Item Numbers Guide in force at the Warehouse Department.
- Providing security and safety means for the public warehouse.
- Informing the director of the department of any decrease or increase in the balances of items in the general warehouse.
- Conduct a periodic inventory of the general warehouse in order to process the reconciliations to ensure the integrity of the balance.
- Informing the director of the department when there are deficiencies in the security and safety means in the public warehouse.
Return warehouse:
1 - Receiving the returned items from the returning authorities after matching those objects with the data prepared by the returning party, according to the return documents, Form No. (9).
2 - Classifying returns into what can be respent and what cannot be respent.
3 - Disbursing the usable return to the requesting parties according to the Materials Disbursement Request Form No. (7).
4 - Preparing the documents supporting the return and disbursing the valid return and handing them over to the computer officials; To register them and extract the balances of items prepared for sale.
5 - Preparing the data, minutes, and correspondence necessary to complete the grant or sale procedures.
6 - Preparing documents for the exchange of return items, Form No. (10), to deliver the sold items to their owners.
7 - Keeping documents supporting receipt, disbursement, and return, and distributing copies of them according to regulations and instructions.
8 - Assisting in inventorying items in warehouses.
Stationery warehouse:
Steps to request an exchange
1- The requesting party fills out Form No. (7) and completes the necessary signatures.
2- Adherence to the names of the items and their units as shown in the item lists.
3- Sending a representative from the requesting party to receive it from the warehouse management.
4- Sign the disbursement form No. (7) in the recipient field.
5- Take a copy of Form No. (7).
Furniture warehouse:
Steps to request an exchange
1- The requesting party fills out Form No. (7) and completes the necessary signatures.
2- Adherence to the names of the items and their units as shown in the item lists.
3- Sending a representative from the requesting party to receive it from the warehouse management.
4- Sign the disbursement form No. (7) in the recipient field.
5- Take a copy of Form No. (7).
Spare parts and building materials warehouse:
Steps to request an exchange
1- The requesting party fills out Form No. (7) and completes the necessary signatures.
2- Adherence to the names of the items and their units as shown in the item lists.
3- Sending a representative from the requesting party to receive it from the warehouse management.
4- Sign the disbursement form No. (7) in the recipient field.
5- Take a copy of Form No. (7).
Warehouse of valuable papers:
Steps to request an exchange
1- The requesting party fills out Form No. (7) and completes the necessary signatures.
2- Adherence to the names of the items and their units as shown in the item lists.
3- Sending a representative from the requesting party to receive it from the warehouse management.
4- Sign the disbursement form No. (7) in the recipient field.
5- Take a copy of Form No. (7).
